RENTAL POLICY

Exclusive use rental requests must be made by completing the appropriate Rental Reservation Application:Building Rental Application (Kent County Community Center) or Pool Rental Application. The Application must be turned in with the deposit during normal business hours (Monday through Friday, 8:30 am to 4:30 pm, excluding holidays).

Applications for exclusive use rentals must be received by the Department no less than 30 days prior to the desired rental date. Reservation requests are approved on a first come, first serve basis. The Department will notify the reservation applicant within 48 business hours and inform of availability.

If the desired rental date is not available, the Department will offer another available option. If other dates are unable to be agreed upon, the Department will cancel the application process and return the application deposit (may up to three weeks to process).

If the desired rental date is available, the fees (below) must be paid within seven calendar days of receiving notification from the Department. If the full rental payment is not received within seven calendar days of this notification, the Department will cancel the reservation. Once the payment is received, an approved Rental Contract will be provided to the Contractholder.

Depending upon the type and size of the requested rental, applicants may be required to furnish a valid copy of a Certificate of Liability Insurance prior to final contract approval. Applicants who do not possess liability insurance will be provided information for a company that will offer liability insurance at the applicant's expense.

All applicants will be required to sign an agreement indemnifying and holding Kent County, its elected officials, employees, and other workers harmless from and against all loss, costs, expense, damage liabilities, or claims, etc.

Cancellations must be received by the Department, during normal business hours, at least seven calendar days prior to the event to qualify for a full refund minus a $5 processing fee. Failure to do so will result in the forfeiture of 50% of the rental fee (the full application deposit will be refunded).

Any changes (i.e. time, date, capacity, etc.) must be made at least seven calendar days prior to the event, and all changes are subject to approval by the Department.

Please see the following for more information:
Kent County Community Center General Policies
Kent County Community Center Rental Policies
Kent County Community Center Pool Policies

BUILDING RENTAL FEES

1.  The Meeting Room is 25’ 11” x 28’ 8”.  Tables, chairs, the use of the 52” mounted TV, 48” Smart Board, and a mounted projector are included in the rental.  The tables are collapsible and chairs stackable so the room may have alternate uses.  The maximum capacity for this room is fifty people.

2.  The Kid’s Room is 23’8” x 20’2” and contains various children’s entertainment tools, a sink, and a mounted 32” TV.  This room is not available for rentals during the summer months (June through August), but outside of those restrictions it is the perfect location for a youth art class or small toddler program.  The maximum capacity for this room is twenty children and may need to be adjusted to accommodate accompanying adults.

3.  The Computer Room is 23’8” x 20’2” and contains four computers, one printer, and small sitting area for enjoying the newspaper or one of several paperback books provided by the Kent County Library.  This space may only be utilized for quiet activities or small classes.  Food and drinks are prohibited.  The maximum capacity for this room is fifteen people.

4.  The Multi-Purpose Room is 22’6” x 38’8” and contains two mounted 32” TVs, featuring a mirrored wall and shock absorbing floor is the perfect space for various dance and exercise classes.  Food and drinks are prohibited.  The maximum capacity for this room is fifty people.

5.  The Gymnasium is 74’4” x 123’, large enough for various sports such as basketball, tennis and volleyball or even a banquet, but can also be subdivided into two partial areas for smaller activities.  It is recommended that you visit the facility and discuss capacity with Department Personnel in determining the size of your event.

6.  The Kitchen is a small area that contains a stove/oven, refrigerator, microwave, and plenty of counter space.  This is a prep kitchen only meant solely for the purpose of reheating food.  This room may only be rented in conjunction with the rental of the Meeting Room, the full Gymnasium, or Gymnasium half A.

POOL RENTAL FEES

Exclusive Rentals require a two hour minimum (fees includes lifeguards) and must be outside of normal operating hours (excludes vendor agreements).